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Minutes of the IPS Business Meeting

13th July 2006, Portland, Oregon

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The following members of the IPS Board met

Mike Wall (President)

David Henson (Sec)

Ulrich Schiefer (Treas)

Paul Artes, Fritz Danheim, David Garway-Heath, Aiko Iwase, Chris Johnson, Chota Matsumoto, Richard Mills, Yoshio Yamazaki.

1.0             Secretary’s report

The Secretary reported that the number of IPS Members was 159, plus 5 Honorary Members.  There had been 18 new members registered since 2004 and that 15 members had retired from the Society.

2.0             Acta agreement:

bulletIPS has an agreement with Acta Ophthalmologica that includes:
bulletActa being the official journal for the Society to which IPS members are encouraged to submit papers presented at the IPS meeting,
bulletThe publication of all accepted presentations (Papers & Posters),
bulletAll IPS members having a subscription to Acta,
bulletActa publicizing the meeting.

For the above the IPS pays just over $11K per year, see treasurers report.

It was originally envisaged that Acta would publish approx 20 papers presented at the meeting. These papers would be put through the normal Acta review process.  To date they have only published 5-10 papers. This is largely due to members not submitting their work.

The agreement has another year to run and after this time a new source of funding needed to be found.

After some discussion of alternative arrangements, including the use of e-journals, the membership agreed to continue with the current arrangement but to keep it under close review.

3.0 Treasurer’s report

Juni 30, 2006

Starting for responsibility as IPS Treasurer in Tübingen August 02, 2005

BALANCE SHEET August_02, 2005 – June 30, 2006

 

 

US-$5

Balance Juli 31, 2005

 

0.00

 

 

 

 

 

Expenses

 

 

 

Secretary1

723.04

 

 

Treasurer

00.00

 

 

Site visits Symp 20062

738.72

 

 

Advance for Symp 2006

00.00

 

 

ACTA (Blackwell-Publishing) for 2005

11,026.17

 

 

IPS Webpage3

240.24

 

 

Credit card charges

182.89

 

 

Bank charges

279.03

 

 

Foundation of the “German IPS”4

405.00

 

 

Total expenses

 

13,595.09

17,089.03

 

 

 

 

Income

 

 

 

Transfer from Amerika

22,740.19

 

 

Dues 2004-05 (exclusive of credit card chgs)

6,282.77

 

 

Refund – Barcelona 2004

6,673.73

 

 

Total income

 

35,696.69

44,870.74

 

 

 

 

Balance Juni 30, 2006

 

+ 22,101.60

+ 27,781.71

 

 

US-$5

Donations (direct à IPS meeting)

 

 

 

Heidelberg Instruments, Haag-Streit, Pfitzer, Allergan, WelchAllyn and Carl Zeiss Meditec: each 15,000 US-$

 

71,599.05

90,000.00

Santen

 

7955.45

10,000.00

Oculus Inc.

 

3977.73

5000.00

Donations (total)

 

+ 83,532.22

+ 105,000

Notes

1Patrice Henson – Secretarial support

2Michael Wall 296.82 € and David Henson 441.90 €

3Patricia Duffel – Wacom USB Tablet for managing the website

4Notary 12.16 €, Inferior Court 79.64 €, tax consultant 313.20 €

5Value of currency as per European Central Bank [Juni 28, 2006] 1 EUR = 1.257 USD

 

HISTORICAL COMPARISONS 1994-2006

(IN US-$)

 

 

1994-1996

WASH., DC

1996-1998

WURZBURG

1998-2000

GARDA

2000-2002

HALIFAX

2002-2004

STRATFORD

2004-20063

BARCELONA

INCOME

 

 

 

 

 

 

Meeting Profits

16,734

8,055

253

17.360

<78>2

-1,646

Dues

20,175

17,961

18,205

13,688

20,518

9,067

CD Sales

 

 

 

1,125

 

 

Donations

 

 

2,000

2,000

 

9,209

 

 

 

 

 

 

 

EXPENSES

 

 

 

 

 

 

Kugler-Proceedings / ACTA

22,342

26,034

26,704

14,6221

11,2341

28,310

Travel grants

2,744

3188

1787

2,000

1,500

1,500

Secretariat

1,650

716

579

1,461

645

909

Treasurer

786

419

161

0

54

90

Program/site committee

520

2,596

622

1,246

1,181

929

Standards conference

3,297

 

 

 

 

 

IPS abstract diskette/CD

 

341

 

5,485

 

 

IPS Web pages

 

 

65

70

295

437

 

 

 

 

 

 

 

Balance at time of the meeting (treasurer’s report Juni 30, 2006)

+33,507

+41,244

+35,884

+11,744

+20,402

+27,782

1Size of volume decreased from prior years and fewer copies ordered (little excess). Past volumes are no longer available.

2including 2004 values from the report of the former treasurer

3before 08/02/2005: responsibility Richard Mills, after 08/02/2005: responsibility Ulrich Schiefer

 

DUES PAYING MEMBERS

 

2000

2001

2002

2003

2004

2005

2006

Dues paying members

126

117

134

124

117

71

64

  

Estimate 122 active members after dues collections at Barcelona registration = $15,860 biennial dues

The IPS membes unanimously endorsed charging dues bi-annually.

4.0 Next IPS meetings.

Following a presentation by the Chota Matsumoto and Aiko Iwase it was agreed that the next IPS meeting be held in Nara, Japan on the 21-24 May (Wed-Sat) 2008.

Future venues for 2010 and 2012 were discussed and a provisional agreement was made for the 2010 meeting to be held in Tenerife, Spain and the 2012 meeting in Melbourne, Australia. 

5.0 Heidelberg award

            Fritz Dannheim detailed the new Heidelberg award and the proposal of the Board to award this/these at the IPS Dinner on the 14th July, following a judgment of all presented papers by a sub-committee of the Board. (Fritz Dannheim, Ted Garway-Heath, Paul Artes).

The members approved the proposal.

6.0 Travel awards

            The secretary announced that the board had nominated the following 4 persons to receive IPS Travel Awards of $800 each.

bullet Thiemo Ruldolf (Sweden),
bullet Geoff Sampson (Australia),
bullet Robert Duncan (USA),
bullet Antonio Baptista (UK)

The members approved the nominations.

7.0 IPS Opportunity fund

            Chris Johnson outlined a proposed Opportunity Fund.  This was approved by the members and the first donation was accepted from Chris Johnson.

8.0 Board membership

            Aiko Iwase has requested she step down from being vice president and the Board proposed making the following changes to it membership:

bullet Aiko Iwase be invited to be task force chairman (public relations)
bullet Chota Matsumoto to be invited to become vice president (replacing Aiko Iwase).
bullet Shaban Demirel be invited to join the board as a member at large.

The membership approved the Boards recommendations.

Aiko Iwase has since requested that she be a member at large rather than Task Force Chair.

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