IPS 2000 Business Meeting Minutes
The minutes of the business and board meetings of the Garda symposium were unanimously approved
Dr. Chauhan was singled out for his remarkable effort in organizing the IPS 2000 meeting.
Dr. Wall gave the secretariat report. The Society now numbers 201 active members, a loss of 2 members in two years. Garda proceedings were late for a variety of reasons. Steps have been taken to insure the 2000 proceedings will be on time. The 1998 proceedings were on budget. The office of the secretariat had operating expenses of $976.21 for the past two years, mostly for secretarial assistance, faxes and mailings.
The program committee met in Halifax in April 14, consisting of Drs. Chauhan, Casson and Flanagan. 91 abstracts were received (114 for the Garda meeting). All were accepted, 43 as read papers and 48 as posters. The committee again decided to have topics for each session with oral presentations mixed with posters. We have added the IPS lecture, given this year by Dr. Stephen Drance.
The program committee gave out two junior investigator grants to Andrew Anderson and Robert Rejdak from 7 applicants. The secretariat will compile a database of junior investigator awards so duplication will not occur. In the future we will send the specifics of what is to be done with the award. This money is to be used for travel and the registration fee will be waived. We will send a blank registration form stamped “complimentary.”
Treasurer’s report Dr. Mills gave the treasurer’s report. The treasury was successfully housed was in Hamburg for 18 years and in DM. A transfer to the euro took place and the value of our account in U. S. dollars has declined to $21,743.98 but over ont-third of the dues are not yet in. The reasons for the decline were discussed and are found in the Board Meeting minutes.
It was suggested that we tie dues to meeting registration. Dr. Wild suggested we go to one year dues to get in sync with the meetings and then go to two year. Also, to simplify the new member process it was suggested that the secretary and treasurer automatically sign the form and the filter for scientific content be at the scientific program committee level.
Dr. Wild suggested we try to market the society better including registration forms that have our sponsors on it. It was also suggested we identify new researchers at meetings like ARVO and approach them individually. Dr. Wild suggested we put out a mass mailing type of flyer with sponsorship and membership form. Dr. Mills said our dues were set by the DM that has declined. Because of changes in exchange rate and that dues no longer cover the costs of the proceedings, we agreed a reasonable correction was to increase it to $75 per year.
Scientific: Dr. Casson gave an update of the perimetry standards document. She is heading a revision of this document. The new document addresses new types of perimetry not just the differential light sensitivity type: We are near a finished first draft. The draft will be released for comments and hopefully published. Dr. Wall suggested that time is spent mostly on filling in the blanks rather than editing what has been done. The other members of the scientific division are Drs. Dannheim, Safran, Burk, and Vingrys. Dr. Zulauf has agreed to set up a monitored listserve for perimetry questions. He will switch from membership to scientific with Dr. Dannheim.
Communications:Dr. Wall stated the IPS Website has had 3921 hits since June 1998. Putting the past proceedings on CD was discussed. In the first 7 proceedings there are 3844 pages. Kugler has agreed to let us put the last 6 on the web site (3123 pages). Mr. Bakker says that in the beginning of year after publication we can put the proceeding on the web. He will give us the .pdf files. He can do this for the past two years. Assuming then that there are 6000 pages then the total cost would be from $2400 to $5400 depending on the extras and type of scanning. The board endorsed the concept. Sponsorship was discussed. Dr. Jörg Weber offered $2000 of sponsorship from Peridata.
Membership: Dr Werner will contact major organizations like AAO for lists for mass mailings.
Officers and Board Members: Dr. Wild was nominated for another four years as president by Dr. Zulauf and seconded by Dr. Safran. He was unanimously re-elected. Dr. Heijl was nominated for vice president by Dr. Fitzke and seconded by Dr. Åsman; he was re-elected by acclamation. Dr. Casson was nominated by Dr Wall as secretary elect and seconded by Dr. Wild. She was approved by acclamation. There are two retiring at large board members – Drs. Chauhan and Burk. To replace them, Drs Iester was nominated by Dr. Wild and seconded by Dr. Zingarian. Dr. Ted Garway-Heath was nominated by Dr. Fitzke and was seconded by Dr. Flanagan. They were both unanimously elected by acclamation. Other members approved by acclamation were Dr.’s Flanagan, Kani, Schiefer, and Goldberg.
Dr. Gloor was nominated for life membership by Dr. LeBlanc and seconded by Dr. Enoch. Dr. Hayreh was then nominated by Dr.Chauhan and seconded by Dr. Werner. They were approved by acclamation.
Location and date of next meeting was discussed. Dr. Wild proposed that it be held in Oxfordshire from June 25-29. Oxfordshire is close to Windsor, Warwick, Oxford, and Blenheim Palace. He showed a series of pictures of sites that could be used for the meeting and post-conference tours. Having the meeting in England and hosted by Dr. Wild was approved by acclamation and the meeting was adjourned.
Copyright 2002. International Perimetric Society