Minutes of the IPS Business Meeting

13^th July 2006, Portland, Oregon

The following members of the IPS Board met

Mike Wall (President)

David Henson (Sec)

Ulrich Schiefer (Treas)

Paul Artes, Fritz Danheim, David Garway-Heath, Aiko Iwase, Chris Johnson, Chota Matsumoto, Richard Mills, Yoshio Yamazaki.

1.0 Secretary’s report

The Secretary reported that the number of IPS Members was 159, plus 5 Honorary Members. There had been 18 new members registered since 2004 and that 15 members had retired from the Society.

2.0 Acta agreement:

IPS has an agreement with Acta Ophthalmologica that includes:

	Acta being the official journal for the Society to which IPS members are encouraged to submit papers presented at the IPS meeting,
	The publication of all accepted presentations (Papers & Posters),
	All IPS members having a subscription to Acta,
	Acta publicizing the meeting.

For the above the IPS pays just over $11K per year, see treasurers report.

It was originally envisaged that Acta would publish approx 20 papers presented at the meeting. These papers would be put through the normal Acta review process. To date they have only published 5-10 papers. This is largely due to members not submitting their work.

The agreement has another year to run and after this time a new source of funding needed to be found.

After some discussion of alternative arrangements, including the use of e-journals, the membership agreed to continue with the current arrangement but to keep it under close review.

3.0 Treasurer’s report

Juni 30, 2006

Starting for responsibility as IPS Treasurer in Tübingen August 02, 2005

BALANCE SHEET August_02, 2005 – June 30, 2006

	€	€	US-$⁵
Balance Juli 31, 2005		0.00

Expenses
Secretary¹	723.04
Treasurer	00.00
Site visits Symp 2006²	738.72
Advance for Symp 2006	00.00
ACTA (Blackwell-Publishing) for 2005	11,026.17
IPS Webpage³	240.24
Credit card charges	182.89
Bank charges	279.03
Foundation of the “German IPS”⁴	405.00
Total expenses		13,595.09	17,089.03

Income
Transfer from Amerika	22,740.19
Dues 2004-05 (exclusive of credit card chgs)	6,282.77
Refund – Barcelona 2004	6,673.73
Total income		35,696.69	44,870.74

Balance Juni 30, 2006		+ 22,101.60	+ 27,781.71

	€	€	US-$⁵
Donations (direct à IPS meeting)
Heidelberg Instruments, Haag-Streit, Pfitzer, Allergan, WelchAllyn and Carl Zeiss Meditec: *each* 15,000 US-$		71,599.05	90,000.00
Santen		7955.45	10,000.00
Oculus Inc.		3977.73	5000.00
Donations (total)		+ 83,532.22	+ 105,000

Notes

¹Patrice Henson – Secretarial support

²Michael Wall 296.82 € and David Henson 441.90 €

³Patricia Duffel – Wacom USB Tablet for managing the website

⁴Notary 12.16 €, Inferior Court 79.64 €, tax consultant 313.20 €

⁵Value of currency as per European Central Bank [Juni 28, 2006] 1 EUR = 1.257 USD

HISTORICAL COMPARISONS 1994-2006

(IN US-$)

	1994-1996 WASH., DC	1996-1998 WURZBURG	1998-2000 GARDA	2000-2002 HALIFAX	2002-2004 STRATFORD	2004-2006³ BARCELONA
INCOME
Meeting Profits	16,734	8,055	253	17.360	<78>²	-1,646
Dues	20,175	17,961	18,205	13,688	20,518	9,067
CD Sales				1,125
Donations			2,000	2,000		9,209

EXPENSES
Kugler-Proceedings / ACTA	22,342	26,034	26,704	14,622¹	11,234¹	28,310
Travel grants	2,744	3188	1787	2,000	1,500	1,500
Secretariat	1,650	716	579	1,461	645	909
Treasurer	786	419	161	0	54	90
Program/site committee	520	2,596	622	1,246	1,181	929
Standards conference	3,297
IPS abstract diskette/CD		341		5,485
IPS Web pages			65	70	295	437

Balance at time of the meeting (treasurer’s report Juni 30, 2006)	+33,507	+41,244	+35,884	+11,744	+20,402	+27,782

¹Size of volume decreased from prior years and fewer copies ordered (little excess). Past volumes are no longer available.

²including 2004 values from the report of the former treasurer

³before 08/02/2005: responsibility Richard Mills, after 08/02/2005: responsibility Ulrich Schiefer

DUES PAYING MEMBERS

	2000	2001	2002	2003	2004	2005	2006
Dues paying members	126	117	134	124	117	71	64

Estimate 122 active members after dues collections at Barcelona registration = $15,860 biennial dues

The IPS membes unanimously endorsed charging dues bi-annually.

4.0 Next IPS meetings.

Following a presentation by the Chota Matsumoto and Aiko Iwase it was agreed that the next IPS meeting be held in Nara, Japan on the 21-24 May (Wed-Sat) 2008.

Future venues for 2010 and 2012 were discussed and a provisional agreement was made for the 2010 meeting to be held in Tenerife, Spain and the 2012 meeting in Melbourne, Australia.

5.0 Heidelberg award

Fritz Dannheim detailed the new Heidelberg award and the proposal of the Board to award this/these at the IPS Dinner on the 14^th July, following a judgment of all presented papers by a sub-committee of the Board. (Fritz Dannheim, Ted Garway-Heath, Paul Artes).

The members approved the proposal.

6.0 Travel awards

The secretary announced that the board had nominated the following 4 persons to receive IPS Travel Awards of $800 each.

	Thiemo Ruldolf (Sweden),
	Geoff Sampson (Australia),
	Robert Duncan (USA),
	Antonio Baptista (UK)

The members approved the nominations.

7.0 IPS Opportunity fund

Chris Johnson outlined a proposed Opportunity Fund. This was approved by the members and the first donation was accepted from Chris Johnson.

8.0 Board membership

Aiko Iwase has requested she step down from being vice president and the Board proposed making the following changes to it membership:

	Aiko Iwase be invited to be task force chairman (public relations)
	Chota Matsumoto to be invited to become vice president (replacing Aiko Iwase).
	Shaban Demirel be invited to join the board as a member at large.

The membership approved the Boards recommendations.

Aiko Iwase has since requested that she be a member at large rather than Task Force Chair.

search this site

Minutes of the IPS Business Meeting

13th July 2006, Portland, Oregon

The following members of the IPS Board met

1.0 Secretary’s report

2.0 Acta agreement:

3.0 Treasurer’s report

Notes

DUES PAYING MEMBERS

2000

2001

2002

2003

2004

2005

2006

Dues paying members

126

117

134

124

117